Administrative Assistant

**ABOUT THE ROLE**

The successful candidate will provide comprehensive administrative and operational support for our St. Louis office. Due to the nature of this role, this position will be performed primarily onsite in the St. Louis office. We will consider filling this job with a full-time or part-time schedule. Must be available to work in the office Monday – Thursday and to provide occasional coverage for office events in the evenings and on weekends as needed.

**HERE'S WHAT YOU'LL DO**

- Independently handle moderately complex administrative activities under general direction and support of office leadership.
- Manage office space as well as conference room bookings; maintain room set-ups (equipment, furniture placement, etc.); ensure lobby and common areas are neat.
- Assist in project management, as needed by various architectural and design teams.
- Collaborate with HR and IT to coordinate new hire orientation.
- Monitor building entrances and grant entrance to visitors.
- Provide reception desk coverage including answering phones, granting building access, and greeting visitors in a courteous and professional manner.
- Provide parking validation and process parking payments.
- Screen incoming calls and route them to the appropriate team member.
- Coordinate in-house and off-site meetings and events, including calendar invites, meeting materials, equipment set-up, and ordering and set-up of food and beverages.
- Maintain office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies.
- Prepare outgoing mail; receive, sort, and distribute incoming mail and packages.
- Create, maintain, retain, and/or store files in accordance with firm standards.
- Assist in the review and approval of employee expense reports and reimbursement requests.
- Maintain office PTO calendar.
- Organize office-wide special projects such as blood drives, flu shots, etc.
- Handle other responsibilities as needed.

**HERE'S WHAT YOU'LL NEED**

- High School Diploma and a minimum of four years of related experience working as an Administrative Support professional required. An Associate's degree is a plus.
- Experience working in a professional services firm preferred.
- Excellent verbal and written communication skills.
- Strong attention to detail and focus on accuracy with work is a must.
- Ability to work in a highly collaborative and deadline-driven environment.
- Advanced skills in Microsoft Word, Excel, Outlook, Teams, and PowerPoint required.
- Positive, can-do attitude and willingness to dive into projects and tasks.
- Ability to lift up to 30 pounds.

For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits.

**ABOUT OUR FIRM**

We’re a design solutions firm that awakens opportunities for impact. Whether creating building solutions, strategic transformations, new experiences, or new operational models, we help clients achieve mountain-sized ambitions. Our Living-Centered Design ethos inspires us to go bigger and do better—for people, businesses, society, and the planet. In 2021, 2019, and 2017, Fast Company named us one of the 10 most innovative design firms in the world.

**ABOUT WORKING HERE**

We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups, and other community advocacy initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us.

Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.