Administrative Assistant / Receptionist

Job Description

Apply now

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.

ABOUT THE ROLE

The successful candidate will provide comprehensive administrative and operational support for our Chicago office. Due to the nature of this role, this position will be performed primarily onsite in the Chicago office. Must be available to work in the office Monday – Friday and able to provide occasional coverage for office events in the evenings and on the weekends as needed.

As part of the recruitment process, candidates who advance beyond the initial phone screen stage will be required to complete online skills assessments measuring proficiency in Microsoft Word and Excel.

HERE'S WHAT YOU'LL DO

• Work with a team of administrative professionals to provide support to our office.
• Provide reception coverage and welcome guests to the office.
• Type and format letters, memos, transmittals, minutes, presentation materials, reports and other documents using Word and PowerPoint.
• Prepare and update moderate to complex spreadsheets in Excel.
• Assist in completing and reviewing expense reports.
• Assist with initiating check requests and paperwork for donations, sponsorships, etc.
• Compose and edit simple to moderately complex documents.
• Assist with coordination of in-house or off-site meetings and events, including meeting materials, equipment set-up, and ordering and set-up of food and beverages.
• Assist with the coordination of social events sponsored by the firm.
• Provide new hire office orientations as needed.
• Work with the firm’s travel agency to make travel arrangements.
• Screen calls and correspondence as directed.
• Assist with daily incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)
• Communicate effectively with clients on administrative matters.
• Assist with café operations and supplies, keeping refreshment area stocked and clean.
• Assist with maintaining and ordering office supplies.
• Provide occasional cleaning duties on a limited, as-needed basis.
• Cross train in administrative functions and tasks as directed by supervisor.
• May handle other responsibilities as needed.

HERE'S WHAT YOU'LL NEED

• Minimum of two years of related experience required.
• High School Diploma or GED required.
• Associates degree is preferred.
• Experience working in a professional services firm preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and focus on accuracy with work is a must.
• Ability to work in highly collaborative and deadline driven environment.
• Positive, can-do attitude and willingness to dive into projects and tasks.
• Advanced skills in Microsoft Word, Excel, Outlook, Teams and PowerPoint required.
• Ability to lift up to 30 pounds.
• Must be available to work into the evening on occasions to support in-office events, which may require working additional hours.

The salary range for this position to be filled in the Chicago office is $17.84 to $22.31 hourly. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses.

We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

ABOUT OUR FIRM

CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.

ABOUT WORKING HERE

We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.

We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign