Apply for Document Controller

Arcadis is looking to hire a Document Controller to support industrial construction projects in automotive sector with our Places Team business unit in our north Mexico area at the client site location in Saltillo Coahuila. This is an on-site role for a large client of the automotive sector. Our site supervision team is responsible for the position. The position will manage all aspects of document control while also providing administrative support to the project team and executives. The ideal candidate will have prior experience in construction projects and possess exceptional organizational and communication skills.Responsible for establishing and maintaining an efficient document control system to manage project documentation, including drawings, contracts, permits, reports, correspondence, and other relevant documents. Ensuring all project documents are up-to-date, accurately filed, and easily accessible to authorized personnel. Coordinates with contractors, vendors, and clients to ensure the timely submission and approval of documents.As part of the Mexico City Buildings team, you would directly collaborate with other Arcadis architectural teams in Canada, The USA and Latin America.To be able to progress your application we require you to submit your Resume in English language highlighting your relevant work experience - please limit each file to 10MB. Applications without these attachments will be rejected.Position on a project-based contract basis with the possibility of extending it to an indefinite contract within the companyFull time (40 hrs pw Monday to Friday)This position is located on the client’s siteRole accountabilities:Establish and maintain an effective document control system to ensure the accuracy, integrity, and accessibility of all company documentsClassify, index, and catalog documents according to established proceduresMonitor and update document revisions, ensuring that all obsolete versions are archived appropriatelyCollaborate with various departments to ensure that all documents meet quality standards and comply with relevant regulationsConduct regular audits to verify document accuracy, completeness, and complianceProvide training to employees on document control procedures and best practicesOffer support and guidance to staff regarding document creation, storage, retrieval, and disposalWork closely with cross-functional teams to ensure seamless flow of information and documentationFacilitate communication between different departments to resolve document-related issuesIdentify opportunities for process improvement within the document control systemStay updated on industry best practices and implement changes to enhance document control proceduresKey Attributes:Proven experience as a Document Control Specialist or in a similar roleKnowledge of document control standards and regulations in construction industrial projectsProficiency in document management software and Microsoft Office SuiteStrong attention to detail and organizational skillsExcellent communication and interpersonal skillsAbility to work independently and collaboratively in a team environmentFamiliarity with quality management systems is a plusAble to work independently including trouble shooting and reporting resultsCompetency with construction-based project management/documents systems (Autodesk BIM 360, Think Project, Procore) or similar.   Excellent, professional, written, and verbal communication and interpersonal skillsQualifications and Experience:Bachelor’s degree in a related field6 years post graduate experiencePreferably with experience as a Document Controller or Secretary in construction projects is essential.Competent user of document management software and Microsoft applications, and relevant desktop applications.Must be fluent in the English and Spanish (spoken and written).Must be able to work proactively within multi-cultural teams.Must work professionally and in an ethical manner whilst representing Arcadis.Additional InformationWhy Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Join Arcadis. Create a Legacy.Our Commitment to Equality, Diversity, Inclusion & Belonging:We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.As an Equal Opportunities Employer, we are proud to support the growth and equality of our people through initiatives including a Mentorship Program, our Group Global Women’s Network, and a Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex, and sexual orientation.To be able to progress your application we require you to submit your Resume in English language highlighting your relevant work experience - please limit each file to 10MB. Applications without these attachments will be rejected.As part of our selection processes, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence, and driver’s license record.Arcadis provides a competitive benefits package and pay association dues and licensing fees.  #LI-JP1