Job Description
Our mid-town Toronto office is in search of a Clerical Assistant to join their Office Support Services team on an on-site full-time basis.If you are looking for an opportunity to be a part of the success and growth of the largest architecture and engineering firm in Canada then come discover what IBI has to offer.IBI Group offers you a career you can Define... Discover It!Most of the Things You’ll Work On: Provide excellent and timely customer service to internal and external staff via telephone, e-mail or in-personProcess shipments and coordinate pick-ups for time sensitive materials for internal clientsSchedule boardroom bookings and order catering for Client meetingsSet up and clear coffee/beverages/catering for Client meetings and eventsPhotocopy, print, scan and bind reports for all departments Receive, sort and distribute incoming mail and packagesProvide front desk concierge for incoming guests Ensure boardrooms, copy rooms and kitchens are tidy, organized and stockedYou'll Need To Have:2-3 years of previous experience in customer service and/or related industry experiencePossess a positive, energetic and professional attitude Excellent planning and prioritizing skills and the ability to meet stringent deadlinesDemonstrate strong attention to detail and high level of accuracyExcellent verbal and written communication skills; ability to correspond in a professional and tactful mannerAbility to deal with confidential information and documentsProficient with Microsoft Office and OutlookStrong ability to multi-task and good time managementExcellent problem-solving, consulting and facilitation skills – be proactive!Flexible and able to adapt to well to different situationsWork well independently as well as within a team environment Additional Information Why you should work for Arcadis IBI Group :Office space:The office is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, it is the largest office at IBI Group. The floors are open concept and represent our collaborative approach to projects.Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.Competitive Base Salary based on industry standardsRobust Extended + Medical BenefitsParticipation in Incentives ProgramCoverage of Licensing Fees and Annual Dues to Professional AssociationsProfessional Development & Self Directed Learning ResourcesAs an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. We thank all applicants for their interest. However, only those selected for an interview will be contacted.As part of Arcadis IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record.We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design-related roles, we also require a PORTFOLIO to review.We thank all applicants for their interest. However, only those selected for an interview will be contacted.#LI-CF1
