Apply for Proposal Coordinator

We are a global team of dedicated and experienced architects, engineers, planners, designers, and technology professionals who share a common desire – to help our clients create livable, sustainable, and advanced urban environments. This role will support efforts nationally with a primary focus in the US East Region. The position of Proposal Coordinator at Arcadis and within the Commercial Enablement team is an important role in providing professional service marketing support to key members of all Practice Areas directly responsible for business development and revenue generation.Job Summary:  Arcadis is seeking a Proposal Coordinator to join our US East Commercial Enablement team.You will be a key member of the pursuits team helping to craft win themes, generate content, and provide guidance to other team members as needed. You will work on a team of coordinators, graphic designers, and communications specialists to secure resources and drive best practices, enabling teams to deliver compelling, tailored, error-free collateral, proposals, and presentations.  As a Proposal Coordinator in a creative environment, you will actively seek feedback and be comfortable with a fast-paced environment that is dynamic and everchanging. You will be able to influence and implement strategies and execute plans while leveraging your problem-solving capability and business acumen to translate big ideas into tangible results.The successful candidate will be a highly proficient writer and editor, with strong organizational and time management skills. You will need to be a proactive, collaborative team player, and problem solver with the ability to follow and improve processes.This position will have the flexibility of a hybrid work situation, combining a "work from home" and in-office work environment.Most of the things you'll work on:Proposal Coordinators are responsible for a variety of core responsibilities which include the following: Coordinating proposals and working with the proposal leads, professional technical staff, and marketing/graphics team to prepare proposals which includes collecting, analyzing, and producing editorial oversight for business related information, writing and editing proposal documents;Acting as the primary point of contact during the proposal process, creating a submission schedule for the proposal team regarding communications and reminders on internal proposal deliverables and deadlines;Contributing to the generation, collection, dissemination, and storage of proposal-related information, and analyzing in-bound proposal requests (such as RFQ, RFP, EOI, etc.) to help prepare responses;Coordinating team members and implementing internal deadlines to complete proposal forms, resume alterations, additional information from subcontractors, etc. to meet the proposal due date;Facilitating and participating in marketing/proposal strategy sessions and debriefs;Maintaining and updating CRM and content library with high quality content;Ensuring high professionalism and quality is communicated through content, layout, and the use of visuals that is consistent with the corporate brand and vision;Assisting and supporting the Regional Commercial Enablement Manager in marketing functions as needed including: maintaining a variety of tracking documents, writing project descriptions, office communications, and supporting speaking engagements, award submissions, and presentations.You'll need to have:5+ years of proposal writing and/or AEC industry experienceBachelor’s degree in Marketing, Communications, English, Business, or related fieldStrong working knowledge of Adobe Create Suite, especially InDesign, Photoshop, as well as Microsoft Office;Excellent writing, editing, and grammar skills;You can effectively and respectfully communicate with internal and external stakeholders in a variety of different formats;Accountable and able to take ownership over work;Strong organization skills with great attention to detail;Strong project and time management skills;A quick learner with the desire to continually learn and grow.Ability to maintain a strong sense of focus and confidence under tight deadlines and varying workloads.Additional InformationAdditional Office Description:Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.Competitive Base Salary based on industry standardsRobust Extended + Medical BenefitsParticipation in Incentives ProgramRemote Work Options or Hybrid WFH-Office Schedule depending on the needs of the businessCoverage of Licensing Fees and Annual Dues to Professional AssociationsProfessional Development & Self Directed Learning ResourcesAs an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. We thank all applicants for their interest. However, only those selected for an interview will be contacted.As part of Arcadis IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record. #LI-OK1