Job Description
Most of the things you’ll work on:Coordinating proposals and working with the proposal leads, professional technical staff, and marketing/graphics team to prepare proposals which includes collecting, analyzing, and producing editorial oversight for business related information, writing and editing proposal documents;Acting as the primary point of contact during the proposal process, creating a submission schedule for the proposal team in regard to communications and reminders on internal proposal deliverables and deadlines;Contributing to the generation, collection, dissemination and storage of proposal-related information, and analyzing in-bound proposal requests (such as RFQ, RFP, EOI, etc.) to help prepare responses;Coordinating team members and implementing internal deadlines to complete proposal forms, resume alterations, additional information from subcontractors, etc. to meet the proposal due date;Facilitating and participating in marketing/proposal strategy sessions and debriefs;Maintaining and updating CRM and content library with high quality content; andAssisting and supporting the local Marketing Manager in marketing functions as needed including: maintaining a variety of tracking documents, writing project descriptions, office communications, and supporting speaking engagements and presentations.What we are looking for:1-3 years experience in the local AEC Industry is preferred;Post-Secondary Degree in English, Marketing, Communications or other relevant discipline;Excellent writing, editing and proofreading skills (technical/proposal writing would be a definite asset);Proficiency of Microsoft Office as well as Adobe Creative Suite – specifically InDesign, Photoshop, Illustrator would be an asset;Ability to read an RFP and respond to key requirements;Ability to work with diverse professionals and varying technical disciplines;Accountable and able to take ownership over work;Strong organization skills with great attention to detail;Clear communication (written and verbal) with all levels of the business;Strong project and time management skills;Ability to handle stressful situations with professionalism and composure; andA quick learner with the desire to continually learn and grow.Additional Information Why you should work for Arcadis IBI Group :Why work with us:Our PNW marketing team hosts both virtual and in-person socials and meet daily virtually to foster a positive team dynamic. Globally, there are opportunities to connect with colleagues from around the world such as joining one of our employee resource groups on topics such as Gender, Access & Neurodiversity, Pride, Ethnicity & Heritage, and Age Representation. We offer competitive pay, flexible work options, and comprehensive and employee-focused benefits. Our leadership team strives for transparency, ensuring all staff feel heard and considered. We give our staff the trust and autonomy to design how they work – whether it be from home or at the office.Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.Competitive Base Salary based on industry standardsRobust Extended + Medical BenefitsParticipation in Incentives ProgramCoverage of Licensing Fees and Annual Dues to Professional AssociationsProfessional Development & Self Directed Learning ResourcesAs an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. We thank all applicants for their interest. However, only those selected for an interview will be contacted.As part of Arcadis IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record.We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design-related roles, we also require a PORTFOLIO to review.We thank all applicants for their interest. However, only those selected for an interview will be contacted.#LI-CF1
