Apply for Senior Administrative/Executive Assistant

Arcadis is seeking a  Senior Administrative/Executive Assistant to support the Director, US Intelligence and US Transportation Technology Practice Group Lead based in our downtown Seattle office. Your role will include handling the day-to-day administrative functions of the studio including assistance in proposal preparation while providing positive interaction with all internal staff and external contacts, maintaining confidentially, diplomacy and flexibility in your daily work routine.You will possess the ability to rearrange priorities on short notice and respond to a wide variety of requests.  A good sense of the “big picture” will be an asset, enabling you to trouble-shoot or track down information, documents, and/or the correct contact person, as applicable. Role accountabilities:Demonstrate initiative in handling day-to-day administrative functions to support the department’s needsSchedule/coordinate appointments and meetings for the Director, US Intelligence and Senior Managers as requiredCoordinate travel arrangements for Senior Management including flights, visas, hotel and car reservations as well as prepare an itineraryAssist in the planning and coordination of workshops, working groups, and meetingsTake notes and circulate minutes and action items following workshops, working groups, and meetingsFormat and complete editorial and quality control reviews of Word, Excel, and PowerPoint materialsAssist in the preparation of presentation materials as requiredDevelop and maintain a well-organized digital and hard-copy filing system that permits easy reference and rapid retrieval of informationTo continually expand and update high level professional knowledge relative to the intelligence industryPerform other administrative tasks as assignedQualifications and Experience:  Certificate, Diploma or Degree in Administrative Assistant Program or equal;Minimum 5 years of experience in a related roleExperience working in design or engineering environment is preferredDemonstrated excellence in communication skills both written and verbalExceptional, demonstrated Microsoft Office 365 skillsStrong, demonstrated workload management and prioritization skillsHigh degree of interpersonal skills, with ability to deal effectively with internal staff at all levels, as well as external clientsHighly organized and detail orientedAbility to deal with matters of a confidential and sensitive nature, exercising good judgment at all timesAdditional InformationWe can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Our Commitment to Equality, Diversity, Inclusion & Belonging:As an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review. We thank all applicants for their interest. However, only those selected for an interview will be contacted.As part of Arcadis selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under state law). These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence, drug testing and driver’s license record. #LI-BK1