Architectural Project Administrator

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients, and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

We are currently seeking an Architectural Project Administrator to join our team in Houston, Texas. As a Project Administrator, you will provide administrative support to the project manager and project team.

Responsibilities:

• Under direction of the project manager/project architect, assist with tracking progress.
• Collaborate with various staff and departments in administrating day-to-day projects and reporting requirements.
• Manage project filing system both electronic and paper.
• Serve as a contact for transfer of files, documents, and drawings with external consultants and clients; manage distribution of these to the team.
• Under direction from the project manager, schedule and coordinate all project meetings.
• Assist project accountant in putting together invoicing and/or joint venture fee splits where applicable.
• Assist with tracking the process for obtaining fully executed consultant agreements.
• Process comments from the project manager and consultants and obtain comments from the corporate legal department before final sign-off.
• On public projects, track required MBE, WBE, and DBE consultant involvement on the project; provide timely reports to public agencies as required.
• Establish files and procedures for annual audits by the public agency (or agencies) involved.
• Attend client meetings to take meeting minutes and prepare for distribution.
• Draft letters to clients.
• Perform word processing and data entry, as required.
• Take personal responsibility for fostering a green workplace through sustainable work practices.

Required Skills:

• Proficiency in MS Office, including Word, Excel, and Outlook.
• Proficiency in Trimble Project Connect and Project Sight preferred.
• Must be detail-oriented and able to handle confidential information at the highest level.
• Ability to communicate both verbally and in writing; including excellent interpersonal skills.
• Ability to work in a team environment.
• Ability to effectively meet deadlines.
• For those who provide BIM support; proficiency in AutoCAD/Architectural Desktop (Revit preferred).

Qualifications:

Equivalent of a Bachelor’s degree in a related field and 5+ years related experience. For those who also provide BIM support; 3 years’ experience in computer-aided design.

Benefits:

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental, and vision coverage; 401(K) savings plans; disability, life, and accident insurance; paid time off (PTO); and parental leave. In addition, HOK employees enjoy a flexible work schedule with the option to work remotely on Mondays and Fridays.

HOK is a drug-free workplace. HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

Location: 3200 Southwest Freeway, Suite 900, Houston, Texas

Position Type: Full-Time/Regular