Billing Analyst (Remote)

locationsDallasAtlantaChicagoDenverRaleighView All 20 Locationstime typeFull timeposted onPosted 2 Days Agojob requisition id2023-01955Overview:HKS is seeking an experienced Billing Analyst to join our Accounting team, this is a fully remote position. Interested in contributing to the success and profitability of exciting projects at a leading architectural design firm? HKS is seeking individuals who are committed to supporting Project Managers and the Accounting team to cultivate a positive teamwork environment, fostering constructive relationships globally across offices and departments. The Billing Analyst is responsible for ensuring accurate entry and maintenance of project information into the accounting system, creating client invoices monthly, and submitting required reporting. This position will be required to read and understand contracts for projects, will work closely with clients to understand project requirements, and will also coordinate with consultants. The Billing Analyst must be able to develop strong relationships with Project Managers to gain trust and understand expectations, which is necessary to be successful in this position.Responsibilities:Enter project information into the accounting system based on contracts and Project Manager/Client preferencesRequest contracts, job cost budgets, fee breakouts, authorizations to proceed, etc., as necessaryMaintain, track and update project-related records, including contracts, change orders and additional servicesWork with Project Managers to ensure that appropriate contracts are in place to bill (Owner/Architect, Subconsultants)Review project budgets and labor plans to ensure that they remain updatedReview labor and expenses to ensure they’re posted correctlyReview and process consultant invoices, rejecting and requesting revised invoices as needed and ensuring that all required documentation is receivedCoordinate and communicate with Project Managers, Clients, and Consultants to ensure accurate and timely billing; considered first point-of-contact for most billing inquiriesPrepare and distribute invoices in accordance with contractual agreements, billing cycles and Client deadlines, ensuring that all required documentation is in placePrepare, collect, and submit special reporting for HKS and sub-consultants including but not limited to Pay Apps, Utilization reports, EBO reports (SBE/MBE/WBE, etc.), timesheets, lien waivers, etc. Perform collections on outstanding invoicesAnalyze unbilled detail to reduce WIP and to optimize billing possibilities for the billing periodReconcile fees and investigate discrepancies as neededProcess invoice adjustments/credits and facilitate the write-off process for old outstanding invoices to minimize uncollectable A/RClose out projects upon completionCompile information for internal and external auditors, as requiredQualifications:Bachelor’s degree in Accounting, Finance, and/or an equivalent degree preferredTypically, 1 to 2 years of general accounting and/or billing experience requiredUnderstanding of generally accepted accounting principles and financial analysisExperience in Microsoft Excel, Outlook and Word is requiredDeltek Vision experience is preferredEffective communication (both oral and written), organizational and interpersonal skillsStrong work ethic and eagerness to produce high quality resultsMust be a self-starter and willing to learn and grow within the positionAbility to work independently, as well as part of a team and build professional relationships with internal and external clientsKeen attention to detail and strong problem-solving skillsAbility to prioritize and multi-taskHigh level of professionalism and standards#LI- KT1Base Salary Range: $56k - 66k annually – for Seattle, San Francisco, San Diego, Los Angeles, Denver, & New York Location only. The estimate displayed represents the general base salary range of candidates hired in Seattle, San Francisco, San Diego, Los Angeles, Denver, & New York Location only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty and training.  HKS offers a comprehensive total compensation & benefits package with health, dental, and vision care coverage, 401(k) plans, life & AD&D insurance, short/long term disability plans, paid days off (sick leave, parental leave, vacation), and much more for benefits-eligible employees. To learn more about our benefits visit this pageIf you currently work for HKS, please submit your application via the Internal Careers Portal.HKS is an EEO/AA Employer: M/F/Disabled/Veteran