Executive Assistant

locationsAtlanta, GA, UStime typeFull timeposted onPosted 5 Days Agojob requisition idR-11687At Gensler, we design for people.  We leverage our global perspective and local presence to innovate at every scale.  We’re not just designers.  We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders.  Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.Our “People First” culture and “One Firm-Firm” motto promotes integrated teams that unite to shape the future of cities.  Gensler’s vision is to “Create a Better World through the Power of Design,” and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.­­­Your RoleGensler’s Atlanta team is seeking an Executive Assistant with industry-related experience to provide vital administrative support to our Regional Managing Principal (RMP) as well as additional leaders in the office.  This role is seen as a business partner providing top notch calendar and travel management, client relations, superior software skills and the ability to consistently anticipate/understand their needs and then take appropriate action.The candidate should be a creative thinker capable of consistently achieving results in a fast-paced and constantly changing environment, possess an ability to maintain confidentiality and manage high level relationships with sensitivity and work independently.  This position is a great role for someone looking to grow – there are many opportunities to be involved creatively and learn the ins-and-outs of the Architecture and Design industry.What You Will DoThere will be typical administrative responsibilities such as expense reports, travel planning, phone messages and calendar jockeying; but this job is so much more!  At Gensler, we are all about collaboration and building strong relationships and the ones that you will form with our regional and office leadership is critical to becoming a true business partner.  As the “face” of our regional leadership, your professionalism, loyalty, and attitude are a reflection of the office and region, and as such, are a key component to its success.  You will never be bored, and you will constantly be challenged as no two days are alike.Extensive calendar and time management; ensure that leaders are on time and prepared for meetings; consistently review calendar for changes, continually monitor and handle conflictsCoordinate detailed travel reservations and ensure that changes or problems are resolved and communicatedPrioritize and manage multiple projects simultaneously and follow through on issues in a timely mannerPrepare both routine and confidential correspondence, reports, presentations, and other complex documentsCoordinate on and offsite meetings, meeting set-up and clean-upAttend meetings, as appropriate, to stay informed and abreast of current projects, events, and general pulse of the FirmCreate and coordinate presentations for major Firm events (bonus/appointments/management committee meetings)Coordinate attendance/details relating to professional memberships, community relations, civic responsibilities and social and/or personal obligationsCompile and submit accurate expense reports as required and reconciles credit card statements monthlyAddresses miscellaneous tasks as requested or designated Your QualificationsMinimum 10 years of experience as an Executive Administrative Assistant supporting Executive-Level Management; experience in the architecture, design or commercial real estate development/brokerage industries preferredDemonstrate initiative and planning; capable of anticipating a manager's needs and staying "two steps ahead"Calm demeanor; capable of consistently maintaining a high level of composure, confidentiality, and job focusExcellent verbal and written communication skillsStrong problem solving, prioritizing, organizational and time management skillsAbility to work independently with minimal guidanceStrong proficiency with the Microsoft Office suite including Word, Excel, and PowerPoint; proficiency with InDesign, Illustrator and/or Photoshop preferred*This role is not remote; we look forward to working with this Executive Assistant in our recently re-designed Atlanta office.Life at GenslerAt Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and biannual bonus opportunities. Our annual base salary range has been established based on local markets.As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.#LI-NK1