UNStudio (founded in 1988) is an international, Amsterdam-based architectural design studio with offices in Amsterdam, Shanghai, Hong Kong, Dubai, Melbourne, Frankfurt and Austin specializing in architecture, urban development and infrastructural projects. To ensure UNStudio’s continuous growth and to make use of all knowledge developed within our global offices we are looking for an Executive Secretary. In this challenging position you will support two Directors in the broadest sense of the word. You arrange all information flows, handle them if possible independently and set things in motion; you show great involvement, you know how to organise the day as efficiently as possible, you plan, coordinate and ensure adequate follow-ups; you are often the first point of contact for the many associates; you manage the complex agendas and you are a sparring partner for all parties involved; you always set the right priorities and are able to manage the work of your board members; and you plan, organise and frequently book business trips, internal project meetings and take minutes. In addition you arrange lecture and presentation meetings with customers. You are responsible for keeping track of time and take care of the declarations. Due to your involvement and knowledge of the business processes, you can anticipate on actions to be taken and offer proactive support.
Function Profile: The ideal candidate is professional and honest with an open, no-nonsense attitude. You function independently, you have a helicopter view and you switch quickly; are flexible and accurate in your work and foresee the consequences of your actions; are a discreet, intelligent team player that people feel comfortable with; are both a doer and a thinker with excellent social, communication and organisational skills. Job Requirements: A Bachelor/Master degree Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment; Excellent communication, organizational and interpersonal skills; Resilient, highly adaptable to changing priorities ongoing Excellent knowledge of business English and good knowledge of Dutch. An extra language would be a big plus Proficient in MS office What we offer: Great company with state of the art products Great team; you will be closely working with 1 Personal Assistant and 3 senior Executive Secretaries Play an important role for different teams within the organization Inspiring work environment The location: City Centre Amsterdam 30 annual holidays (based on fulltime 1 year contract) For more information about the role please contact Anne-Marie Koot email@example.com If you're interested in the role, please complete the application form via the apply button. We are very much looking forward to receiving your CV & motivation letter!