Office Manager

Apply now CannonDesign has an exciting opportunity for an Office Manager based in our downtown Chicago, IL office. Look at the description below. If you think your skills and experience, make you a good match for this position, we’d love to hear from you. We’re looking for creative, curious, empathetic people to join our Living-Centered Design movement. Apply now ABOUT OUR FIRM CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world. ABOUT THE ROLE The successful candidate will be an integral part of our Chicago office, partnering closely with office leadership and staff on the day to day operations of the office.  WHAT YOU WILL DO Manage office administration and procedures, develop strategies to ensure effectiveness, efficiency, and safety. Manage relationships with vendors, service providers, and building maintenance, ensuring that all items are invoiced and paid on time. Negotiate purchase of furniture, office, equipment, etc. for the office in accordance with company practices. Coordinate with IT department on all office equipment. Implement office practices in conjunction with the Office Practice Leader, Business Practice Leader, and corporate policies. Provide a high level of administrative support to assigned leadership executives. Provide administrative support within the office as required.  Provide general support to visitors. Assist in the completion of expense reports and timesheets for assigned executives. Responsible for coordination with leasing office, deliveries, events in CannonDesign spaces, building service requests, building access keys, security access, equipment maintenance, etc.  Participate in preparing annual office budget. Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise. Supervise, coordinate workload, assign tasks and manage performance of Administrative Support and General Services staff within the office. Work with the firm’s travel agency to make travel arrangements. Plan, coordinate and execute events, act as primary interface with interoffice meeting / event coordination. May arrange for off-site meeting space. Manage caterer and restaurant house accounts. Monitor and maintain office supply inventory. Purchase office related items via firms purchasing software and practices. Maintain petty cash. Communicate effectively with executive leaders on administrative matters. Maintain confidentiality of verbal, electronic, and written information handled. Perform other duties as required. ABOUT YOUR QUALIFICATIONS A minimum of 10 years administrative experience with 5 years in a supervisory role. Bachelor degree is strongly preferred. Experience working in a professional services firm preferred. Exceptional time management, problem solving and organizational skills with the ability to multitask, maintain and prioritize deadlines. Strong communication skills with the ability to work effectively with individuals at all levels, internally and externally, is essential. Comfortable with fast-paced environment. Proficiency in Microsoft Office Suite required. ABOUT WORKING HERE We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you. For a general overview of our benefits, please visit our careers page at www.cannondesign.com/careers/ Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage. Apply now