Collaborate closely with team members in our fun, innovative and busy Washington, DC office on daily office operations, such as interior facilities and appliance maintenance, maintenance of office printers and copy room supplies, vendor management, office moves, office mail and other administrative/office support as needed. Coordinates renovations, equipment or building repairs, equipment shutdowns and special projects with other managers throughout the facility. Serve as the main point of contact for all facilities issues. The Office Manager will oversee tenant improvements and service contracts, supervise the completion of property inspections and work with ownership to implement any recommended developments.
What You Will Do
Act as key point of contact for office facility vendors to ensure consistent standards of office maintenance and supplies; working closely with office manager and other facility team members to manage and source vendors for the office.
Collaborate with Office Services Team to create a welcoming, warm, and comfortable workplace for team members, clients, and guests.
Manage and coordinate all office moves, renovations, furnishings, and seating assignments.
Work closely with Office Leaders on studio space planning and seating; forecast upcoming changes and develop scenarios.
Review and approve invoices for all services performed and purchases made.
Streamline operations and maintain efficiencies by finding ways for continuous improvements.
Responsible for building/office security programs.
Assist on ad hoc office services work including company events, client meetings, staff trainings, etc.
Dotted line oversight of Admin Assistant team.
Your Qualifications
10+ years of experience in facilities management in a corporate office setting.
Facilities and appliance management required.
Strong facilities management background with an emphasis on internal customer service.
Collaborative management style with experience leading a team of administrative and catering services professionals.
Experience successfully working within a collaborative team environment.
Approachable personality with excellent verbal and written communication skills.
Strong facilitation, team building, relationship, and problem-solving skills.
A demonstrated ability to partner with the business to uncover business needs and objectives, craft appropriate strategies, and identify/implement efforts to help achieve goals.
High attention to detail, organized with strong follow-through.
This role is not remote; we look forward to working with our new team member in our incredible Washington, DC office.
Compensation
The estimated base salary range for this position is $80-100k, plus eligibility for bonuses and a comprehensive benefits package, with final compensation contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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About Us
Gensler is a global architecture, design, and planning firm with 52 locations across Asia, Europe, Australia, the Middle East, and the Americas. Founded in 1965, the firm serves more than 3,500 active clients in virtually every industry. Gensler designers strive to make the places people live, work, and play more inspiring, more resilient, and more impactful.
NOTICE TO APPLICANTS
Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.