Payroll Manager

Job Description:

CannonDesign has an exciting opportunity for a Payroll Manager based in the Buffalo, NY area. This role has the ability to work a hybrid work schedule. Take a look at the description below. If you think your skills and experience make you a good match for this position, we’d love to hear from you. We’re looking for creative, curious, empathetic people to join our Living-Centered Design movement.

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ABOUT OUR FIRM
CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world.

ABOUT THE ROLE
We are looking for a Payroll Manager to play a critical role as part of our Finance leadership team. This role is responsible for a multi-company, international payroll department covering three countries and for nearly 1300+ employees. We are looking for a competent professional, managing payroll-related risk, ensuring processes are executed accurately and in a timely manner delivering all aspects of payroll operations. Experience with leading or participating in ERP/HR system implementations including evaluating potential payroll solutions.

WHAT YOU WILL DO
Maintain overall responsibility for all aspects of payroll for the firm, including payroll data compilation and processing, recordkeeping, timekeeping, and payroll-related data management for U.S, Canada, and India.

Manage administration of Payroll including Time & Attendance systems including configuration and implementation of new system set up.

Manage file feed integrations, if required, to HRMS and benefit systems or other providers as applicable.

Work closely with HR to ensure that interfaces between HRMS and payroll are operating appropriately.

Participate in annual audits for 401(k), 5500 preparation, 401(k) NDT, workers’ compensation, and year-end.

Working knowledge of benefit programs such as medical, dental, vision, Health Savings Account, COBRA, 401(k), Deferred Comp, disability, paid family leave, open enrollment.

Assist in preparation of benefit invoice premium payments, if required.

Plan and conduct work requiring maturity of judgment and substantial adaptation of standard techniques. Devise new approaches to problems encountered.

Subject matter expert for BI Reporting tool.

Directly perform, process, and check payroll activities as needed.

Ensure reconciliation of all payroll-related accounts to the general ledger. Prepare corresponding journal entries.

Ensure processing of year-end payroll information and worksheets for documents such as W-2’s, 1099’s, T-4’s in Canada.

Manually prepare annual 1095-c documents for self-insured medical plan.

Ensure accuracy of work performed by payroll staff. Able to self-audit.

Ensure proper and timely filing of quarterly taxes are processed through payroll vendor.

Recommend policies, practices, and guidelines to ensure compliance with statutes and reporting requirements. Remain current with changes in tax laws at federal and state levels with respect to payroll statutes and reporting procedures. Conduct research as needed.

Set up new state registrations.

Ensure proper and timely preparation and filing of payroll-related reporting for government agencies and assist the firm in responding to audits.

Collaborate with Human Resources on a regular basis to ensure complete coordination of pay, benefits, and deductions.

Working with Accounting, HR, Technology, and firm