Job Description:
CannonDesign has an exciting opportunity for a Project Administrative Assistant. We would prefer to have this position filled in Buffalo, St. Louis, Chicago, Rochester, or Minneapolis but are open to candidates based in any of our office locations. Take a look at the description below. If you think your skills and experience make you a good match for this position, we’d love to hear from you.
We’re looking for creative, curious, empathetic people to join our Living-Centered Design movement.
ABOUT OUR FIRM
CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world.
ABOUT THE ROLE
You will provide administrative support to project teams. This role will be done working in the office and on project sites as required.
WHAT YOU WILL DO
- Assist with the preparation of internal communication including written project documentation.
- Assist Practice and Operations leaders in reviewing project/program performance.
- Assist Project Managers in the Review/approve of consultant invoices.
- Researching legacy projects to facilitate closeout.
- Monitor flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
- Take and transcribe project meeting notes.
- Support the management and coordination workload of administrative team.
- Prepare complex spreadsheets and database work in various database tools.
- Maintain project records including key project data and financial data.
- Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
- Set up and maintain project files according to firm standards.
- Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
- Coordinate with Project Controller and Accounting for leadership engagement and reporting.
- Assist in report generation.
ABOUT YOUR QUALIFICATIONS
Qualified candidates will have a minimum of 7 years of experience working as an administrative support professional. High school diploma required. Associates degree preferred. Strong verbal and written communication, teamwork, time management and organizational skills. Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. Proficiency in Microsoft Office and familiarity with Deltek/Vision. Familiarity with InDesign preferred. Professional business attire required to attend client meetings. Examples of professional business attire include suits, ties, collared shirts, dresses or skirts.
The salary range for this position to be filled in the Buffalo, NY office is $47,196 to $58,995 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses.
We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time summer hours, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at www.cannondesign.com/care
Buffalo, New York, United States