Project Administrative Assistant

Apply now CannonDesign has an exciting opportunity for a Project Administrative Assistant based in our Houston, TX office. Look at the description below. If you think your skills and experience, make you a good match for this position, we’d love to hear from you. We’re looking for creative, curious, empathetic people to join our Living-Centered Design movement. Apply now ABOUT OUR FIRM CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world. ABOUT THE ROLE You will provide support as an Office Administrative Assistant in addition to providing administrative supports on projects.  CannonDesign has a flexible work environment, and this role will be done working in the office and on project sites as required. WHAT YOU WILL DO Assist with the preparation of internal communication including written project documentation. Accounts Payable – review, research, and respond to consultant statements, including working with Accounting to resolve issues on the no pay list (contracts, missing insurance, upload/update Deltek). Assist Practice and Operations leaders in reviewing project/program performance. Assist Project Managers in the Review/approve of consultant invoices. Researching legacy projects to facilitate closeout. Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary. Assist the Principals and Project Managers in the development of fees during proposals. Provide support for labor transfers required. Distribution and vetting of project expenses for billing. Take and transcribe project meeting notes. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain records for financial status of projects. Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services. Set up and maintain project files according to firm standards and project records Other duties ad required. ABOUT YOUR QUALIFICATIONS Qualified candidates will have five years of related experience. Experience in legal, accounting, building design or construction industry a plus. Associates degree in a related field is preferred, but not required. Strong communication, teamwork, time management and organizational skills. Ability to handle multiple projects. Accuracy / Detail-oriented. Ability to follow-up on outstanding items and follow-through with tasks. Proficiency in Microsoft Office; familiarity with Deltek/Vision is a plus As a Federal Contractor, CannonDesign is required to comply with President Biden's Executive Order 14042.  Therefore, as a condition of employment, all employees must provide proof of receipt of a full COVID-19 vaccination unless qualified for a valid medical or religious accommodation. ABOUT WORKING HERE We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.   Apply now