Project Administrative Assistant

Apply now CannonDesign has an exciting opportunity for a Project Administrative Assistant based in our St. Louis office. Look at the description below. If you think your skills and  experience make you a good match for this position, we’d love to hear from you. We’re looking for creative, curious, empathetic people to join our Living-Centered Design movement. Apply now ABOUT OUR FIRM CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world. ABOUT THE ROLE You will provide administrative support to project teams. This role will be done working in the office and on project sites as required. WHAT YOU WILL DO Assist with the preparation of internal communication including written project documentation. Accounts Payable – review, research, and respond to consultant statements. Assist Practice and Operations leaders in reviewing project performance. Assist Project Managers in the review of consultant invoices. Monitor flow of all processes across the project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration. Assist the Principals and Project Managers in the development of fees for proposals. Take and publish  project meeting notes. Assist with project staffing data in Deltek Vision Project/Resource Planning. Coordinate and setup both internal and external project meetings. Work with client representatives as required. Set up and maintain project files according to firm standards and project records. Other duties as required. ABOUT YOUR QUALIFICATIONS Qualified candidates will have four years of related experience. Associates degree in a related field is preferred, but not required. Valid Notary Public preferred but not required. Administrative experience in legal, accounting, building design or construction industry preferred. Strong communication, teamwork, time management and organizational skills. Ability to handle multiple projects. Ability to follow-up on outstanding items and follow-through with tasks. Proficiency in Microsoft Office; familiarity with Deltek/Vision is a plus. ABOUT WORKING HERE We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage. Apply now