Job Description
Job Description: Project Administrator
ZGF is seeking a Project Administrator to join our team in our New York, NY office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills, and a proven record as a reliable administrator.
As a Project Administrator, you will:
- Work collaboratively with project teams, other project administrators, and firm leadership.
- Prepare, process, and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications, and certificates of substantial completion).
- Route Submittals, RFIs, and other documents for issuance and maintain accurate logs per an established system.
- Create, proof, edit, copy, and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.).
- Set up and maintain project files per established procedures.
- Provide and coordinate client presentation materials using Word, InDesign, or Affinity Designer, PowerPoint.
- Schedule and arrange project meetings, including room setup, coordination of food and beverage needs, and conference room cleanup.
- Arrange domestic and international travel and associated logistics.
- Accurately route and handle incoming and outgoing calls, email, and shipments.
- Assist with general office and front desk duties as needed to support the administration team.
Qualifications:
- Bachelor’s degree preferred.
- Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred).
- Meticulous organizational and filing skills.
- Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization.
- Able to work independently and efficiently in a competing deadline-sensitive environment.
- Adept at meeting daily work requirements while maintaining effective work relationships with team members.
- Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar, and typing abilities.
- Ability to work in multiple computer programs simultaneously.
- Proficiency in Microsoft Office Suite required.
- Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign, or Affinity Designer preferred; AIA Contract Document software experience a plus.
- Demonstrated aptitude for learning new software.
- Knowledge of architectural/engineering terminology desired.
Base Salary Range: $60,000/yr - $85,000/yr
Benefits:
ZGF Employees Enjoy Medical, Dental, and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs, and a hybrid work environment.
Reports To:
- Project Administrative Manager
- Project Manager(s) for specific project matters
Apply With:
- Cover letter
- Resume
ZGF Architects LLP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.
