Project Coordinator

Project Coordinator

Administrative

New York, New York

We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities, and a resilient environment. That’s where you come in. With leading clients, diverse colleagues, and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm, see what it’s like to work here, and explore recent projects and ideas at NBBJ.com. Join us to make an impact today!

The role at a glance:

NBBJ’s New York Experience Design / ESI Studio is currently seeking a full-time Project Coordinator to join the Project Management team. The coordinator will support the Project Management department and play a critical role in supporting the process from concept design through installation of our projects. We create large-scale installation projects, and the coordinator is responsible for helping to plan, organize, and track these projects, working with top designers in the field of experiential and media design. This role encompasses both design and production workflows at the intersection of physical and digital disciplines.

In addition to the responsibilities as a Project Coordinator, the position includes responsibilities to support our two Creative Principals in the New York office. This requires an ability to manage a fast-paced daily schedule, ensuring the Executives remain on-time and on-task and supporting them with preparation materials.

In your new role, you will:

• Multitask - Be able to work with different teams on multiple projects.
• Be a team player.
• Work collaboratively with an internal multidisciplinary team.
• Support Media Producer or Software Technical Director in team organization, task tracking, and communication.
• Be interested and enthusiastic about experience design and emerging technologies.
• Solve problems - Resourceful, innovative, and proactive approach to problem-solving and finding solutions.
• Be a self-starter - Proactive working style, with a strong sense of self-initiation.
• Have an excellent communication style - Be able to articulate ideas and communicate clearly.
• Able to capture and consolidate client feedback.
• Effectively communicate with project teams, partners, and vendors.
• Be an efficient planner and organizer.
• Coordinate project teams, scheduling meetings and reviews.
• Track tasks and next steps for the team.
• Organize client, partner, and team feedback.
• Manage complex calendars.

What you will need to succeed:

• Minimum of 2+ years’ experience in an administrative support role; experience in an architecture/design firm is a plus.
• Highly organized with the ability to efficiently use time and synthesize information.
• Careful attention to detail.
• A high degree of professionalism and confidentiality around sensitive issues.
• Strong writing and communication skills.
• Collaborative and comfortable working in teams.
• Comfortable with a range of software applications, including: Microsoft Office (Word, Excel, PowerPoint, Teams), Zoom, and light skills in Adobe Creative Suite.
• Ability to start and complete tasks with little input and ask strategic questions to further projects.
• Strong professional communication skills and the ability to harmoniously collaborate and work with others are critical for success in this role.

The annual base pay range for this role is anticipated to be between $62,000 and $72,000. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, and experience.

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.