Job Description
locationsChicagotime typeFull timeposted onPosted Todayjob requisition id2023-01945Overview:HKS Chicago is seeking a Sr. Administrative Assistant/Office Coordinator to join our team. Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.Responsibilities:Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as requiredSchedules and organizes activities such as meetings, travel, conferences and interviewsAnswers phones, distributes mail and processes expense reimbursement for assigned staffUnder minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentationsMay support other teams, such as Marketing, with various administrative tasksMay provide back-up coverage for reception on a regular basis as neededDemonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clientsPerforms work in a manner that demonstrates an awareness of and an appreciation for the firm’s cultural values, including a commitment to quality, innovation, learning and growthBecomes skilled in fostering and maintaining a collaborative professional working relationship with the project teamTakes personal responsibility for fostering a green workplace through sustainable work practicesUnderstands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rateMay assist in production of marketing presentationsQualifications:High school education; college level preferredTypically with 2+ years of related experienceExperience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and TeamsStrong interpersonal skills and the ability to interact with all levels of staffAbility to maintain appropriate degree of confidentiality and adherence to the practice of business ethicsAbility to communicate in a clear, concise and professional manner both verbally and in writingAbility to proactively problem solve and collaborate on innovative solutionsAbility to work in team environmentAbility to prioritize tasks to meet multiple deadlines and respond to changes at short noticeAbility to work on multiple projects at the same timeAbility to effectively meet deadlines at expected quality#LI-KT1If you currently work for HKS, please submit your application via the Internal Careers Portal.HKS is an EEO/AA Employer: M/F/Disabled/Veteran
