Studio Coordinator - Administrative Assistant

locationsDallas, TX, UStime typeFull timeposted onPosted 6 Days Agojob requisition idR-11672Your RoleDo you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the soul that keeps your studio moving forward. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others.What You Will DoSupport Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparationTracking calendars, budgets, and expensesAssist in filling in forms and collating documents required for project proposalsAssist in assembling and coordinating documents for AIA contracts for owner, consultant, and letter agreements, as well as client meetings, and project correspondence Promote office culture by planning studio retreats, outings, and celebrationsManage daily communications with internal and external partiesServe as back-up for reception occasionally and other Studio CoordinatorsDaily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as requiredYour QualificationsMinimum 5 years of experience in professional administrative position supporting senior leadershipA/E/C experience is a plusMust show ability to problem solve, both individually and as part of a project teamHigh level of proficiency with Microsoft Office (including SharePoint)Adobe Suite/In Design experience a huge plusExcellent communicatorAbility to interact professionally with all levels of the firm, clients, and subcontractorsAbility to prioritize business responsibilitiesPositive attitude, willingness to “go the extra mile”Ability to work independently with minimal guidanceMust be available for overtime on an as-needed basis*This is not a remote position. The successful candidate is expected to be in the Dallas office.*Life at GenslerGensler is committed to Diversity, Equity and Inclusion. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment.As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future. #LI-AGT