Job Description
locationsSan Francisco, CA, UStime typeFull timeposted onPosted 2 Days Agojob requisition idR-11937Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a one of our Studio Coordinators, you will join our San Francisco Office Experience Team, providing administrative support to teams of industry-leading designers and architects. You're at the heart of your studio’s activities and a force that supports your studio to feel engaged and connected. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others. The Studio Coordinators exist as part of a larger team across the office, working in alignment to support the office needs at large – while also focusing in on your specific studio assignments. What You Will DoSupport Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking and proposal/presentation preparation.Support the Office Experience Team with office wide initiatives, events, organization, culture, processes, and systems. Engaging in office culture, planning studio retreats, outings, and celebrations.Use your graphic design skill set to create presentations.Tracking calendars, budgets, and expenses.Maintaining a clean, organized studio spaces. Physically and digitally.Managing daily communications with internal and external parties.Serve as back-up for reception occasionally and other support/stand in for other Studio Coordinators. Daily operations including light IT support, creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required. Your Qualifications3+ years of experience in an administrative capacityHigh School diploma or equivalent required; Associates or Bachelors degree preferredMicrosoft Office experience a mustCandidate should be well organized, thoughtful, detail and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic environment.Graphic design knowledge is helpful. Adobe Suite/InDesign experience a plusYou love helping people, with a hospitality mindsetExperience managing multiple calendars in OutlookProficient in booking complex travelComfortable helping with expense reportsProven attention to detail, with excellent organizational and technical skillsMust be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-throughEstablished success working on multiple tasks/projects as the same timeStrong people skills. Excellent communication and relationship managementAbility to interact professionally with all levels of the firm, clients, and subcontractorsMust be able to work overtime on an as-needed basis**The base salary will be estimated between $32.50 - 38.50 per hour (approx. $68,000 - $80,000 per year) plus bonuses and benefits and contingent on relevant experience.Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
About Us
Gensler is a global architecture, design, and planning firm with 52 locations across Asia, Europe, Australia, the Middle East, and the Americas. Founded in 1965, the firm serves more than 3,500 active clients in virtually every industry. Gensler designers strive to make the places people live, work, and play more inspiring, more resilient, and more impactful.
NOTICE TO APPLICANTS
Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.
