Studio Manager - Architecture & Design
We are seeking an experienced and highly organised Practice Manager / Studio Manager to join a dynamic and award-winning architecture and design studio in London. As a key member of the team, you will oversee the smooth running of the office and provide vital support to the Directors. If you have a passion for design, strong organisational skills, and a proactive attitude, we want to hear from you!
Key Responsibilities:
Office Management & Administration
Oversee daily operations to ensure a smooth and efficient work environment
Act as the first point of contact for visitors and phone calls
Maintain office cleanliness, enforce clean desk policy, and supervise office cleaner
Manage office supplies, equipment, and maintenance
Director Support
Provide essential administrative support to the Directors
Assist with travel bookings, calendar management, and general coordination
Work closely with the bid manager and business manager
HR & People Management
Handle staff appointments, onboarding, inductions, appraisals, holiday tracking, and expenses
Coordinate staff social events and team outings
Maintain up-to-date personnel records and support the development of HR policies
Finance & Bookkeeping
Process supplier payments, staff expenses, and raise sales invoices
Liaise with clients regarding purchase orders and payments
Handle banking tasks and general bookkeeping (Xero)
Health & Safety / Quality Management Systems (QMS)
Act as the Health and Safety Officer for the office
Maintain and update the Quality Management System (QMS)
Project Coordination
Set up project folders and server files, support project resource planning
Assist with tender submissions and manage bid portals
Act as the primary point of contact for new tender opportunities
Marketing & PR
Liaise with PR consultants to organise press releases and photography
Support award submissions and maintain project information
IT & Systems
Assist with IT maintenance, software upgrades, and manage email inboxes
Ensure continuous improvement of practice systems and procedures
Membership & Renewals
Manage renewals for company and staff professional memberships
Research & Miscellaneous
Assist Directors with project research and ad hoc tasks as required
Candidate Requirements:
Essential:
Minimum two years’ experience as a Practice Manager, Studio Manager, or PA, ideally within an architectural or design firm
Strong administrative and office management experience
Excellent communication and interpersonal skills
Advanced organisational and time management capabilities
Proficiency in MS Office Suite
Desirable:
Experience with Adobe Creative Suite, Xero, and project resourcing tools
Familiarity with bid portals and tender processes
HR experience, including recruitment and staff support
A proactive, can-do attitude with the ability to think on your feet
Detail-oriented with a strong problem-solving approach
Self-motivated and comfortable working independently
If you’re looking for a varied and rewarding role in a creative, fast-paced environment, apply now!
London. England, United Kingdom