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    Studio Manager Verified listing Verified listing

    Architecture Social

    • Date Posted: 15/04/2025
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    Job Description

    Studio Manager - Architecture & Design

    We are seeking an experienced and highly organised Practice Manager / Studio Manager to join a dynamic and award-winning architecture and design studio in London. As a key member of the team, you will oversee the smooth running of the office and provide vital support to the Directors. If you have a passion for design, strong organisational skills, and a proactive attitude, we want to hear from you!

    Key Responsibilities:

    Office Management & Administration

    • Oversee daily operations to ensure a smooth and efficient work environment

    • Act as the first point of contact for visitors and phone calls

    • Maintain office cleanliness, enforce clean desk policy, and supervise office cleaner

    • Manage office supplies, equipment, and maintenance

    Director Support

    • Provide essential administrative support to the Directors

    • Assist with travel bookings, calendar management, and general coordination

    • Work closely with the bid manager and business manager

    HR & People Management

    • Handle staff appointments, onboarding, inductions, appraisals, holiday tracking, and expenses

    • Coordinate staff social events and team outings

    • Maintain up-to-date personnel records and support the development of HR policies

    Finance & Bookkeeping

    • Process supplier payments, staff expenses, and raise sales invoices

    • Liaise with clients regarding purchase orders and payments

    • Handle banking tasks and general bookkeeping (Xero)

    Health & Safety / Quality Management Systems (QMS)

    • Act as the Health and Safety Officer for the office

    • Maintain and update the Quality Management System (QMS)

    Project Coordination

    • Set up project folders and server files, support project resource planning

    • Assist with tender submissions and manage bid portals

    • Act as the primary point of contact for new tender opportunities

    Marketing & PR

    • Liaise with PR consultants to organise press releases and photography

    • Support award submissions and maintain project information

    IT & Systems

    • Assist with IT maintenance, software upgrades, and manage email inboxes

    • Ensure continuous improvement of practice systems and procedures

    Membership & Renewals

    • Manage renewals for company and staff professional memberships

    Research & Miscellaneous

    • Assist Directors with project research and ad hoc tasks as required


    Candidate Requirements:

    Essential:

    • Minimum two years’ experience as a Practice Manager, Studio Manager, or PA, ideally within an architectural or design firm

    • Strong administrative and office management experience

    • Excellent communication and interpersonal skills

    • Advanced organisational and time management capabilities

    • Proficiency in MS Office Suite

    Desirable:

    • Experience with Adobe Creative Suite, Xero, and project resourcing tools

    • Familiarity with bid portals and tender processes

    • HR experience, including recruitment and staff support

    • A proactive, can-do attitude with the ability to think on your feet

    • Detail-oriented with a strong problem-solving approach

    • Self-motivated and comfortable working independently


    If you’re looking for a varied and rewarding role in a creative, fast-paced environment, apply now!

    Apply for this Job
    Submit Your Application
    Information
    • Job Title: Office Manager, Studio Manager, Practice Manager
    • Category: Creative Support and Admin
    • Job Type: Full Time
    • Salary: £40000 - 45000 Per Year
    • On-Site / Remote: On-site
    • Job ID: 1352
    Location
    • London. England, United Kingdom

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    Company
    Architecture Social
    Recruitment Consultant
    Smiling woman against a vibrant yellow background, radiating warmth and confidence.

    Michaela Halm

    Senior Talent Partner

    Michaela is a Senior Talent Partner at Architecture Social, where she works on the Architecture and Creative Support Desks to help connect talented professionals with exciting opportunities in the architecture and design world.

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