Apply now CannonDesign has an exciting opportunity for a part-time Administrative Assistant based in our downtown Chicago, IL office. This role will work an average of 24 hours per week, Mondays through Fridays. Take a look at the description below. If you think your skills and experience make you a good match for this position, we’d love to hear from you. We’re looking for creative, curious, empathetic people to join our Living-Centered Design movement.  Apply now ABOUT OUR FIRM CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world.  ABOUT THE ROLE  The successful candidate will work an average of 24 hours per week and must be available to work into the evening on occasions to support in-office events, which may require working additional hours. This role will provide comprehensive administrative and operational support for our Chicago office. Due to the nature of this role, this position will be performed primarily onsite in the Chicago office. WHAT YOU WILL DO  Work with a team of administrative professionals to provide support to our 190+ person office. Type and format letters, memos, transmittals, minutes, presentation materials, reports and other documents using Word and PowerPoint.  Prepare and update moderate to complex spreadsheets in Excel. Assist in completing and reviewing expense reports. Assist with initiating check requests and paperwork for donations, sponsorships, etc.  Compose and edit simple to moderately complex documents.  Assist with coordination of in-house or off-site meetings and events, including meeting materials, equipment set-up, and ordering and set-up of food and beverages.  Assist with the coordination of social events sponsored by the firm.  Provide new hire office orientations as needed.  Work with the firm’s travel agency to make travel arrangements.  Provide switchboard relief for receptionist.  Screen calls and correspondence as directed  Assist with daily incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)  Communicate effectively with clients on administrative matters.  Assist with café operations and supplies, keeping refreshment area stocked and clean.  Assist with maintaining and ordering office supplies  Provide occasional cleaning duties on a limited, as-needed basis  Cross train in administrative functions and tasks as directed by supervisor  May handle other responsibilities as needed.  ABOUT YOUR QUALIFICATIONS  High School Diploma and a minimum of two years of related experience working as an Administrative Support professional required.  Associates degree is a plus. Experience working in a professional services firm preferred.  Illinois Notary Public preferred Excellent verbal and written communication skills. Strong attention to detail and focus on accuracy with work is a must.  Ability to work in highly collaborative and deadline driven environment.  Positive, can-do attitude and willingness to dive into projects and tasks.  Advanced skills in Microsoft Word, Excel, Outlook, Teams and PowerPoint required.  Ability to lift up to 30 pounds. ABOUT WORKING HERE We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you. Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage. Apply now