Receptionist at Dynamic Design Studio

Are you organized, personable, and eager to become the welcoming face of a bustling design studio? We're looking for a dedicated Receptionist to manage the daily operations of our reception area, providing crucial support to our Office Manager and becoming an integral part of our team's success.

Role Overview:

• Hours: Full-time, 8:45am – 5:30pm
• Location: Central to our vibrant studio, your role will be the heartbeat of daily operations, requiring punctuality for opening and closing.
• Reporting To: Office Manager

Key Responsibilities:

• Reception Management: Oversee the studio's reception area, including voicemail monitoring, call screening, and visitor greetings. You'll ensure every guest feels welcomed, managing their needs from coat handling to offering refreshments.
• Meeting Room Coordination: Handle bookings, maintain cleanliness, and prepare for meetings by setting up necessary equipment and refreshments, ensuring a seamless experience.
• Contact Database Maintenance: Keep our contact database up-to-date, adding new details and updating existing information as needed.
• Mail and Deliveries: Efficiently distribute post within the studio, receive deliveries, and manage courier services, both domestic and international.
• Office Support: Assist the Office Manager with inventory orders, health and safety administration, and organizing staff events, among other duties.
• General Duties: Manage studio/meeting room emails, assist with ad hoc studio tasks, liaise with other entities within our network, and oversee reception temps as required.

What We're Looking For:

• A friendly, welcoming demeanor, capable of managing first impressions for our studio.
• Strong organizational skills with an ability to juggle multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Proficiency in managing schedules, including meeting room bookings and staff calendars.
• An ability to work independently and as part of a team, supporting across various functions as needed.

Why Join Us? You'll be the linchpin of our studio's daily operations, playing a key role in shaping the welcoming and professional atmosphere we're known for. In return, we offer a dynamic work environment where no two days are the same, the chance to be part of a creative and supportive team, and opportunities for career development as you help streamline our studio's operations.

This role is suited for those who thrive in a fast-paced environment and are looking for an opportunity to showcase their administrative and interpersonal skills in a creative setting. If you're ready to make a significant impact from the moment someone steps into our studio, we'd love to hear from you.

Apply Now to embark on a rewarding journey with us, contributing to the smooth running and success of our studio's daily activities. Let's create something great together.