What is a Bid Coordinator?
A Bid Coordinator (also known as a Proposals or Submissions Coordinator) is responsible for preparing and managing the tendering process for architectural projects. Architectural practices often respond to formal Requests for Proposals (RFPs) or design competitions. A Bid Coordinator orchestrates the process, gathering all necessary information from various departments and presenting it in a compelling, professional format to help the firm stand out among competitors.
Why is the Role Important?
In architecture, competition for projects can be fierce. A well-crafted bid doesn’t just outline a design concept—it must also highlight a practice’s track record, technical capabilities, and suitability for the client’s needs. A Bid Coordinator’s efforts directly impact whether a firm wins—or loses—new work, making the role integral to both the practice’s growth and reputation.
How Does This Role Fit into the Architectural Industry?
A Bid Coordinator plays a crucial role in bridging creative aspirations with business realities. In a sector where showcasing design expertise is paramount, a well-presented bid can be the deciding factor that convinces a client to select one architectural firm over another. This position sits at the intersection of marketing, design, and project management—a place where clarity, creativity, and commercial awareness come together.
Considering a Career as a Bid Coordinator or Looking to Hire One?
•For Candidates: If you enjoy writing, organization, and design, this is a dynamic role where you can learn a lot about architecture and business development.
•For Employers or Recruiters: Hiring a Bid Coordinator with strong communication skills and the ability to collaborate across teams can elevate your practice’s profile and success rate in winning new projects.
FAQs about Bid Coordinators
What does a Bid Coordinator do on a day-to-day basis?
A Bid Coordinator manages the preparation and submission of proposals for new business opportunities. Daily tasks include collecting project information, writing and editing bid content, coordinating with architects and other stakeholders, and ensuring deadlines are met. They also frequently format documents (often in Adobe InDesign), track progress against milestones, and liaise with external partners (such as printers or consultants) when needed.
Do I need a background in Architecture to become a Bid Coordinator?
Not necessarily. While having some industry knowledge can be an advantage, many successful Bid Coordinators come from marketing, journalism, or other professional services backgrounds. A willingness to learn architecture terminology and stay updated on industry trends is often enough to thrive.
Which software tools are commonly used in this role?
•Adobe InDesign: For document layout and design.
•Microsoft Office Suite (Word, Excel, PowerPoint): For drafting, data management, and basic presentations.
•Project Management/Collaboration Tools (e.g., Trello, Asana, Slack, Microsoft Teams): For coordinating tasks and team communication.
•CRM Systems (e.g., Salesforce, Deltek): For tracking leads and opportunities.
What are the key skills needed to be a successful Bid Coordinator?
•Organizational Skills: Handling multiple bids with tight deadlines.
•Attention to Detail: Ensuring proposals are accurate and compliant with requirements.
•Strong Writing/Editing Skills: Translating technical details into persuasive and accessible text.
•Collaboration & Communication: Liaising with various internal and external stakeholders.
•Design Sense: Presenting proposals in a visually appealing, brand-consistent format.
What qualifications or experience are typically required?
Employers often look for:
•A degree or background in marketing, communications, or a related field (though not always mandatory).
•Prior experience in bid writing, proposals, or marketing (in any industry).
•Familiarity with graphic design software such as InDesign.
•Demonstrated project management or coordination skills.
Some practices may also welcome (but not strictly require) architecture or construction experience, especially if the projects have complex technical content.
What is the typical salary range for a Bid Coordinator in the UK?
•Junior/Entry-Level: £25,000 – £30,000
•Mid-Level: £30,000 – £40,000
•Senior/Bid Manager Level: £40,000 – £50,000+
Actual salaries vary based on location (e.g., London vs. regional cities), firm size, and individual experience.
How does a Bid Coordinator differ from a Bid Manager?
•Bid Coordinator: Often focuses on coordination and administration—organizing content, formatting proposals, and meeting deadlines.
•Bid Manager: Typically has more strategic responsibilities, including deciding on bid/no-bid strategies, pricing, resource allocation, and leading a larger team. They often oversee Bid Coordinators and are accountable for the overall win strategy.
What does career progression look like for a Bid Coordinator?
Many Bid Coordinators progress to Senior Bid Coordinator or Bid Manager roles, taking on greater responsibility for strategy, pricing, and leadership. Some transition into Business Development or Marketing Manager positions, leveraging their experience in proposal writing and client engagement.
Is there a professional certification for bid professionals?
Yes. One commonly recognized organization is the Association of Proposal Management Professionals (APMP), which offers certifications (e.g., Foundation, Practitioner, and Professional). While not always mandatory, these can showcase expertise and commitment to best practices.
What are common challenges in this role?
•Tight Deadlines: Coordinating multiple submissions under strict time pressures.
•Information Overload: Collecting and organizing large volumes of technical data.
•Last-Minute Changes: Accommodating unexpected client requests or internal revisions.
•Ensuring Accuracy: Any error in compliance or detail can risk disqualification.
How important is design and layout knowledge?
Strong design sense enhances the appeal of proposals, but you don’t have to be a graphic designer. Basic familiarity with layout principles (margins, typography, brand consistency) and the ability to use InDesign effectively can make a big difference in producing high-quality bids.
Do Bid Coordinators typically work alone or as part of a team?
They usually work as part of a wider marketing or bid team. However, in smaller practices, a Bid Coordinator may be the primary—sometimes the only—person responsible for all bid-related activities, meaning they’ll wear multiple hats.
Can this role be done remotely or is it office-based?
This depends on the firm’s policies and the nature of the project. Many tasks (writing, editing, coordinating via email or collaboration tools) can be done remotely. However, attending in-person meetings or design reviews may sometimes be necessary, especially close to deadlines.
How do Bid Coordinators keep track of multiple proposals at once?
They often use a combination of project management tools (like Asana or Trello) and shared calendars to set and monitor milestones, final deadlines, and review dates. A well-structured approach to document version control is also crucial for staying organized.
What’s the best way to get started if I have no direct experience?
Transferable Skills: Emphasize experience in writing, project coordination, or marketing—even from a different industry.
•Software Familiarity: Brush up on InDesign and MS Office.
•Networking & Learning: Joining relevant professional groups (e.g., APMP, LinkedIn communities) and attending webinars can demonstrate proactivity.
•Volunteer for Bids: If you’re in a company or organization that regularly bids, offer to assist the person in charge to gain hands-on experience.
Latest Bid Coordination Jobs:
Haven’t found what you’re looking for? Get in touch with our recruitment team.
Salary information for Bid Coordination in March, 2025:
Find out where your salary stands against others in by taking part in our survey.
Join the Architecture Social Club
A private and exclusive forum for Architecture & Design professionals and students.
Backed by industry specialists, it’s where you can engage in meaningful conversation, make connections, showcase your work, gain expert insights, and tap into curated opportunities to advance your career or strengthen your studio.
