We are seeking a proactive and detail-oriented Finance Coordinator to support the smooth running of our practice’s day-to-day finances. The Finance Coordinator will take responsibility for bookkeeping, financial administration, and reporting, working closely with the Director of Business Operations and external accountants.

This role is well-suited to someone with experience in financial administration or management accounts, who is organised, numerically confident, and able to manage multiple priorities in a fast-paced environment.
 

Key Responsibilities

Bookkeeping & Accounts Support

• Maintaining accurate bookkeeping and accountancy records, including sales and purchase ledgers.

• Preparing and issuing monthly invoices.

• Processing project and staff expenses in line with company policies.

• Carrying out monthly bank reconciliations and balance sheet checks.

• Supporting external accountants with information for annual accounts, VAT returns, and audit requirements.

Financial Monitoring & Reporting

• Assisting with the preparation of monthly and quarterly management accounts.

• Supporting the production of budgets, forecasts, and cashflow reports.

• Monitoring debtor and creditor lists, ensuring timely payments and follow-ups.

• Preparing basic financial reports and summaries for Director meetings.

Payroll & Compliance

• Reviewing payroll and pension reports (prepared by others) to ensure accuracy.

• Supporting compliance with financial regulations and company procedures.

• Assisting with the implementation of financial systems and internal controls.

General Administration

• Organising weekly/monthly payment runs and setting up payments for approval.

• Handling day-to-day bank and supplier queries.

• Providing financial data for external benchmarking and industry reports when required.

• Supporting wider business operations and taking on ad-hoc finance projects.

Requirements

• 3+ years’ experience in a finance support role such as Finance Coordinator, Assistant Accountant, Accounts Administrator, or similar.

• Strong numerical and analytical skills with excellent attention to detail.

• Organised, self-driven, and able to manage multiple tasks with minimal supervision.

• Strong communication and interpersonal skills.

• Proficiency in Microsoft Office (especially Excel).

• Experience with SAGE 50, Xero, or similar accounting software is essential.

• Experience with project management software (e.g. Rapport3) is desirable but not essential.

• Previous experience in a design, construction, or creative practice is desirable but not required.

Offer

• Opportunities for professional development.
• A supportive and collaborative work environment.
• ​​​​​Hybrid (1-day wfh)
• Competitive salary dependent on experience.