Speculative Application – Administrative Assistant Verified listing

Speculative Application – Administrative Assistant
Keep the studio organised, support creative minds and ensure every project runs smoothly.

Who We Are
Architecture Social is a recruitment partner and community for architects, designers — and the operational professionals who make great work possible. We collaborate with architecture and multi-disciplinary practices that rely on Administrative Assistants to manage day-to-day tasks, streamline communication and maintain a positive studio culture. Even when these firms aren’t actively hiring, they ask us to flag outstanding support talent, so we maintain an active shortlist.

What our clients typically ask for
Previous experience in administrative, office-management or receptionist roles, ideally within design, construction or professional services

Confident diary and travel management, meeting coordination and reception duties

Strong proficiency with Microsoft 365 or Google Workspace, plus familiarity with practice-management or CRM software

Accurate document preparation and filing, with an eye for formatting bids, fee proposals and team presentations

Excellent communication skills — friendly phone manner, clear email writing and the confidence to liaise with clients, suppliers and consultants

A proactive, solutions-focused attitude that anticipates needs, maintains office supplies and supports studio events

If you are organised, approachable and keen to help a creative team excel, we would love to hear from you.

Why Register With Architecture Social
Early access to opportunities is standard: many studios brief us before support roles reach the open market. We align your sector interests, software skills and growth goals with the right environment, then support you with salary benchmarks, CV feedback and a discreet recruitment process that keeps you in control. Inside the Architecture Social platform you can also join peer forums, attend career-building webinars and tap into practical tools.

How to Apply
If you see a live vacancy that suits you, apply through the listing and we will champion your candidacy. If nothing fits today, submit a speculative application here. Your profile joins our administrative-talent pool, and we will contact you as soon as the ideal opportunity appears.