Studio Manager - Architecture & Design

We are seeking an experienced and highly organised Practice Manager / Studio Manager to join a dynamic and award-winning architecture and design studio in London. As a key member of the team, you will oversee the smooth running of the office and provide vital support to the Directors. If you have a passion for design, strong organisational skills, and a proactive attitude, we want to hear from you!

Key Responsibilities:

Office Management & Administration

• Oversee daily operations to ensure a smooth and efficient work environment

• Act as the first point of contact for visitors and phone calls

• Maintain office cleanliness, enforce clean desk policy, and supervise office cleaner

• Manage office supplies, equipment, and maintenance

Director Support

• Provide essential administrative support to the Directors

• Assist with travel bookings, calendar management, and general coordination

• Work closely with the bid manager and business manager

HR & People Management

• Handle staff appointments, onboarding, inductions, appraisals, holiday tracking, and expenses

• Coordinate staff social events and team outings

• Maintain up-to-date personnel records and support the development of HR policies

Finance & Bookkeeping

• Process supplier payments, staff expenses, and raise sales invoices

• Liaise with clients regarding purchase orders and payments

• Handle banking tasks and general bookkeeping (Xero)

Health & Safety / Quality Management Systems (QMS)

• Act as the Health and Safety Officer for the office

• Maintain and update the Quality Management System (QMS)

Project Coordination

• Set up project folders and server files, support project resource planning

• Assist with tender submissions and manage bid portals

• Act as the primary point of contact for new tender opportunities

Marketing & PR

• Liaise with PR consultants to organise press releases and photography

• Support award submissions and maintain project information

IT & Systems

• Assist with IT maintenance, software upgrades, and manage email inboxes

• Ensure continuous improvement of practice systems and procedures

Membership & Renewals

• Manage renewals for company and staff professional memberships

Research & Miscellaneous

• Assist Directors with project research and ad hoc tasks as required

Candidate Requirements:

Essential:

• Minimum two years’ experience as a Practice Manager, Studio Manager, or PA, ideally within an architectural or design firm

• Strong administrative and office management experience

• Excellent communication and interpersonal skills

• Advanced organisational and time management capabilities

• Proficiency in MS Office Suite

Desirable:

• Experience with Adobe Creative Suite, Xero, and project resourcing tools

• Familiarity with bid portals and tender processes

• HR experience, including recruitment and staff support

• A proactive, can-do attitude with the ability to think on your feet

• Detail-oriented with a strong problem-solving approach

• Self-motivated and comfortable working independently

If you’re looking for a varied and rewarding role in a creative, fast-paced environment, apply now!